foms committee roles

​Here are the current job outlines:

​

Chair/Co-Chairs

MAIN PURPOSE OF ROLE:

To lead the committee, ensuring the PTA is run in line with its constitution and according to the wishes of all members.

 

Typical responsibilities:

• Setting the dates and agenda for meetings

• Managing meetings according to the agenda and remaining impartial while doing so

• Ensuring meetings are held fairly and contributions from everyone are welcomed

• Being the PTA’s primary link to the school, which includes agreeing on a wish list with the school leadership team

• Writing the annual report for the AGM

• Delegating tasks to committee members and volunteers and ensuring these are carried out effectively

• Getting to know PTA members and welcoming and encouraging new volunteers

• Drawing up the annual PTA calendar of events

 

Skills required:

• Strong leadership

• Good communication & mediation skills

• Enthusiasm & ability to multi-task​

​

Treasurer

MAIN PURPOSE OF ROLE:

To manage and control PTA funds according to the wishes of the committee.

 

TYPICAL RESPONSIBILITIES:

• Reporting finances at PTA meetings in a clear, concise way that all members can understand

• Preparing a financial report for the AGM

• Maintaining up-to-date records of all the PTA’s financial activity

• Organising floats for fundraising events

• Ensuring money is kept safely before and during events, and banking takings afterwards

• Reporting income and expenditure information after events

• Completing the Charity Commission annual return and getting accounts independently examined where necessary

• Managing finances on a day-to-day basis, including organising receipts, making payments, completing online banking transactions

 

SKILLS REQUIRED:

• Organised

• Good with numbers, spreadsheets and record-keeping

• Confident handling money

​

​

Secretary

Main purpose of role: 

To ensure the PTA runs smoothly and efficiently through the preparation and organisation of the committee’s paperwork and communications.

 

Typical responsibilities:

• Working with the Chair to prepare for and run meetings

• Circulating the agenda and reports before meetings and identifying outstanding items from previous meetings

• Managing communication between the committee, volunteers and school community

• Managing all correspondence received by the PTA, including through the info@stmatthewspta.org.uk email.

• Taking minutes during PTA meetings, typing them up and distributing them to committee members once approved by the chair

• Maintaining the PTA’s records, including minutes, member contact details and legal documents

 

Skills required:

• Strong communicator

• Organised

• Good attention to detail​​

​

Communications Coordinator

Main purpose of role:

To help communicate the PTA activities to the wider school community through regular newsletters and our social media channels.

 

Typical responsibilities:

• Create posters for events and promote via social media channels and in school

• Share events and fundraising news regularly on Facebook and Instagram

• Write termly newsletters to promote events and recent fundraising achievements
• Maintain the website

​

 

​Skills required:

• Creative

• Good attention to detail

• Some knowledge of canva (or other design tool) and Wix website platform is useful

​

​

Examples of Other Non-Committee Roles

You could volunteer to coordinate or help with a specific event, new or ongoing FOMS activity.

Many of the tasks can be done from home, to fit around family life and work commitments.

 

Examples include:​

• Event Coordinator:  To plan, coordinate and manage key events to ensure they are well-publicised, run smoothly & are well-supported by the school community.

• 'PTA-Events' platform coordinator – providing day-to-day expertise on PTA-Events use, setting up events on PTA-Events and encouraging wide use of it as the primary PTA communication tool

• School Uniform coordinator - sorts uniform donations and organises regular sales of preloved uniform to the school community.

• Christmas/Greetings card fundraiser coordinator – coordinates this activity, liaising with the school and compiling and checking orders

• ​Cake sale coordinator – organises the dates for the regular cake sales throughout the year, which raise money for activities for each year group.