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foms committee roles

The PTA committee currently consists of the following roles:

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We are always open to suggestions for additional committee or informal roles.

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Here are the current job outlines:

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Chair/Co-Chairs

MAIN PURPOSE OF ROLE:

To lead the committee, ensuring the PTA is run in line with its constitution and according to the wishes of all members.

Typical responsibilities:

  • Setting the dates and agenda for meetings

  • Managing meetings according to the agenda and remaining impartial while doing so

  • Ensuring meetings are held fairly and contributions from everyone are welcomed

  • Being the PTA’s primary link to the school, which includes agreeing on a wish list with the school leadership team

  • Writing the annual report for the AGM

  • Delegating tasks to committee members and volunteers and ensuring these are carried out effectively

  • Getting to know PTA members and welcoming and encouraging new volunteers

  • Drawing up the annual PTA calendar of events

Skills required:

  • Strong leadership

  • Good communication & mediation skills

  • Enthusiasm & ability to multi-task​

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Treasurer

MAIN PURPOSE OF ROLE:

To manage and control PTA funds according to the wishes of the committee.

TYPICAL RESPONSIBILITIES:

  • Reporting finances at PTA meetings in a clear, concise way that all members can understand

  • Preparing a financial report for the AGM

  • Maintaining up-to-date records of all the PTA’s financial activity

  • Organising floats for fundraising events

  • Ensuring money is kept safely before and during events, and banking takings afterwards

  • Reporting income and expenditure information after events

  • Completing the Charity Commission annual return and getting accounts independently examined where necessary

  • Managing finances on a day-to-day basis, including organising receipts, making payments, completing online banking transactions

SKILLS REQUIRED:

  • Organised

  • Good with numbers, spreadsheets and record-keeping

  • Confident handling money

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Secretary

Main purpose of role: 

To ensure the PTA runs smoothly and efficiently through the preparation and organisation of the committee’s paperwork and communications.

Typical responsibilities:

  • Working with the Chair to prepare for and run meetings

  • Circulating the agenda and reports before meetings and identifying outstanding items from previous meetings

  • Managing communication between the committee, volunteers and school community

  • Managing all correspondence received by the PTA, including through the info@stmatthewspta.org.uk email.

  • Taking minutes during PTA meetings, typing them up and distributing them to committee members once approved by the chair

  • Maintaining the PTA’s records, including minutes, member contact details and legal documents

Skills required:

  • Strong communicator

  • Organised

  • Good attention to detail​

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Communications Coordinator

Main purpose of role:

To help communicate the PTA activities to the wider school community through regular newsletters and our social media channels.

Typical responsibilities:

  • Create posters for events and promote via social media channels and in school

  • Share events and fundraising news regularly on Facebook and Instagram

  • Write termly newsletters to promote events and recent fundraising achievements
  • Maintain the website

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​Skills required:

  • Creative

  • Good attention to detail

  • Some knowledge of canva (or other design tool) and Wix website platform is useful

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Examples of Other Non-Committee Roles

You could volunteer to coordinate or help with a specific event, new or ongoing FOMS activity. Examples include:​

  • Event Coordinator:  To plan, coordinate and manage key events to ensure they are well-publicised, run smoothly & are well-supported by the school community.

  • 'PTA-Events' platform coordinator – providing day-to-day expertise on PTA-Events use, setting up events on PTA-Events and encouraging wide use of it as the primary PTA communication tool

  • School Uniform coordinator - sorts uniform donations and organises regular sales of preloved uniform to the school community.

  • Christmas/Greetings card fundraiser coordinator – coordinates this activity, liaising with the school and compiling and checking orders

  • ​Cake sale coordinator – organises the dates for the regular cake sales throughout the year, which raise money for activities for each year group.

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